{"id":1065,"date":"2018-01-30T15:07:25","date_gmt":"2018-01-30T20:07:25","guid":{"rendered":"http:\/\/52.90.43.4\/?p=1065"},"modified":"2022-01-27T13:51:02","modified_gmt":"2022-01-27T18:51:02","slug":"how-to-handle-royal-vip-on-set","status":"publish","type":"post","link":"https:\/\/sproutvideo.com\/blog\/how-to-handle-royal-vip-on-set.html","title":{"rendered":"How to Handle a Royal VIP On Set"},"content":{"rendered":"<p><em>In this guest post from Bold Content Video, learn exactly how to\u00a0work with a VIP on set, and the important considerations you&#8217;ll need to keep in mind.<\/em><\/p>\n<p>How would you handle a film shoot featuring a member of the British Royal Family? We at <a href=\"https:\/\/boldcontentvideo.com\/\" target=\"_blank\" rel=\"noopener noreferrer\">Bold Content Video<\/a> have recently wrapped a project doing just\u00a0that.<\/p>\n<p>In fact, our set was packed with VIPs, as you can see in the behind-the-scenes photo above. From left to right: Radio DJ Roman Kemp, Former Professional Footballer Rio Ferdinand, The\u00a0Duke of Cambridge Prince William, Journalist\/Influencer Carl Anka, and Musician Loyle Carner.<\/p>\n<p>While it may seem incredibly daunting to conduct such a high-profile event, with the right tips, it will be simpler than you think.\u00a0Keep reading for\u00a0our\u00a0suggestions to help your next VIP (or Royal!) shoot run smoothly.<\/p>\n<p><!--more--><\/p>\n<h3>Some Background&#8230;<\/h3>\n<p>This film project was a collaboration between ourselves and the Campaign Against Living Miserably (CALM), a charity aimed at combating male suicide in\u00a0the United Kingdom. We have been working together on a campaign called the #BestManProject, which encourages men to be supportive to their friends, and to speak up about how much their best mate means to them.<\/p>\n<p>The shoot with Prince William also included other high-profile speakers such as\u00a0Rio Ferdinand, Roman Kemp, and Loyle Carner. Not only was there Royal\u00a0pressure, but additional celebrity pressure as well.<\/p>\n<p>Here&#8217;s the end result of our video shoot:<\/p>\n<p><iframe loading=\"lazy\" title=\"CALM:  #BestManProject Goes Royal\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/8472u_zED6E?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; encrypted-media; gyroscope; picture-in-picture\" allowfullscreen><\/iframe><\/p>\n<h3>Unique Factors\u00a0to Keep in Mind<\/h3>\n<p>Working with a VIP of any caliber requires some special considerations when planning your shoot. Whether it&#8217;s a CEO,\u00a0expert guest, or celebrity, you&#8217;ll have more to juggle, and more pressure to get it all exactly right.<\/p>\n<p>By learning from our experience, you&#8217;ll have a leg up on the competition when the time comes.<\/p>\n<h3>Confidentiality<\/h3>\n<p>The very first thing that stood out about this shoot was the heightened secrecy.\u00a0Our Production Manager, Joanna, was one of the few people in the company that\u00a0knew all of the details of the shoot.<\/p>\n<p>She testified,<\/p>\n<blockquote><p>\u2018Confidentiality was extremely important. It sounds dramatic, but I can\u2019t downplay it\u2014shoot information was a National Security Issue.<\/p>\n<p>All of the\u00a0information such as the shooting location, times, even the fact that Prince Williams was going to be there at all needed to be kept under wraps. If the\u00a0location was leaked to the press, it would not only disrupt our shoot, it could also\u00a0have put our crew and talent in danger.\u2019<\/p><\/blockquote>\n<p>While this may seem melodramatic to you, this was our reality. The security of the set was our responsibility. Breaking confidentiality equalled breaking the\u00a0trust of our client, so we cannot emphasize this enough.<\/p>\n<h3>Palace Reviews<\/h3>\n<p>Another aspect that was familiar to us but also much more heightened was our client reviews. Anything and everything we published online that contained\u00a0footage or stills of Prince William had to be approved by a representative at the Palace. This included any social media posts we wanted to make on the day-of.<\/p>\n<h3>Security<\/h3>\n<p>While logistics are always taken care of prior to a shoot, the security involved on-set could have caused us a lot of trouble. We got lucky, with the filming location being a closed set. However, were we in a public space, we would have\u00a0had other challenges such as security checkpoints that our staff would have\u00a0needed to navigate.<\/p>\n<p>Before you read about our detailed tips for success, here\u2019s a behind-the-scenes\u00a0look at the shoot, and some pointers from the crew:<\/p>\n<p><iframe loading=\"lazy\" title=\"CALM Best Man Project - Behind the Scenes Video\" src=\"https:\/\/player.vimeo.com\/video\/252322181?dnt=1&amp;app_id=122963\" width=\"500\" height=\"281\" frameborder=\"0\" allow=\"autoplay; fullscreen\" allowfullscreen><\/iframe><\/p>\n<h3>Tips for Success<\/h3>\n<p>Based on our experience, we&#8217;re confident you can easily manage a shoot with several VIPs. The key to success is to be\u00a0heavily prepared, with every minor detail accounted for. Here&#8217;s a breakdown of the factors we identified that allowed us to pull off a smooth shoot with all these VIPs.<\/p>\n<h3>Delegate Tasks<\/h3>\n<p>As with any client project, one of the most important things to make clear is each individual\u2019s <a href=\"https:\/\/sproutvideo.com\/blog\/a-crash-course-in-video-production-management.html\" target=\"_blank\" rel=\"noopener noreferrer\">responsibilities<\/a> before, during, and after the project. Making an agenda or\u00a0task list for staff can go miles towards making sure everything gets taken care of in a timely manner. A group Google Doc could be useful in keeping others accountable\u00a0and giving the mediator an overview of progress. Daily meetings and constant, clear\u00a0communication between parties is important to this transparency, as well.<\/p>\n<h3>Communication<\/h3>\n<p>As they say, communication is key. Working between numerous employees in\u00a0our company, CALM, and the Palace, it was easy to cross wires. We established a\u00a0specific chain-of-command when it came to questions and\/or information<br \/>\nsharing. We had one person at CALM who communicated with the Palace, and\u00a0one person at our office that communicated with CALM. This streamlined any\u00a0concerns or questions we had, and ensured that our queries reached the right<br \/>\nperson. Again, this is where Google Docs can be helpful. It allows for\u00a0documentation of communication and ensures there is no overlapping of\u00a0responsibilities.<\/p>\n<h3>Plan Ahead<\/h3>\n<p>We have found from working with other celebrities in the\u00a0past, oftentimes their time is\u00a0extremely limited. This was no\u00a0exception with Prince William:\u00a0we had exactly one hour in which we could film all of the\u00a0content we needed. Therefore, it was crucial that we have everything possible prepared\u00a0ahead of time.<\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-1067\" src=\"https:\/\/d9pfvpeevxz0y.cloudfront.net\/blog\/wp-content\/uploads\/2018\/01\/Sprout_Video_VIP_Article2.jpg\" alt=\"Sprout_Video_VIP_Article2\" width=\"1299\" height=\"879\" srcset=\"https:\/\/d9pfvpeevxz0y.cloudfront.net\/blog\/wp-content\/uploads\/2018\/01\/Sprout_Video_VIP_Article2.jpg 1299w, https:\/\/d9pfvpeevxz0y.cloudfront.net\/blog\/wp-content\/uploads\/2018\/01\/Sprout_Video_VIP_Article2-800x541.jpg 800w, https:\/\/d9pfvpeevxz0y.cloudfront.net\/blog\/wp-content\/uploads\/2018\/01\/Sprout_Video_VIP_Article2-768x520.jpg 768w, https:\/\/d9pfvpeevxz0y.cloudfront.net\/blog\/wp-content\/uploads\/2018\/01\/Sprout_Video_VIP_Article2-1200x812.jpg 1200w\" sizes=\"(max-width: 1299px) 100vw, 1299px\" \/><\/p>\n<p>Our in-house director, James, mentioned how he and the crew arrived on-set several hours early: \u2018With the first\u00a0[equipment] turnover scheduled for 4:30 pm, we arrived at 10:00 am to go\u00a0through both setups and do plenty of crew rehearsals switching between both.\u2019<\/p>\n<p>Obviously, a call-sheet is a must, but we recommend having this call sheet out as\u00a0soon as is possible (within security restrictions) to give the crew time to\u00a0brainstorm any issues they may need to remedy prior to shooting.<\/p>\n<h3>Dress Code<\/h3>\n<p>Although you will certainly be briefed beforehand, make sure you check in with the Palace\/your VIP\u2019s representatives on the dress code. For example, we had\u00a0planned to dress formally, in suits and ties, but in fact we were instructed to dress smart-casual. Meaning: no ties! This was because Prince William himself would not\u00a0be wearing a suit.<\/p>\n<p>We recommend dressing in layers, and keeping a thing or two in your bag just in\u00a0case. For men and women, wearing a blazer over your shirt can smarten up your\u00a0look and is easily removable. Ties, shoes, lipstick, or jackets are all other items\u00a0you could bring with you to make an easy adjustment if needs be.<\/p>\n<h3>Logistics\/Security<\/h3>\n<p>Though we did not have this challenge, security has the potential to be a large component of the day. You will need to arrange the usual such as crew parking\u00a0and equipment transfer, but you may also need to navigate security checkpoints.<\/p>\n<p>Providing your staff with ID badges or lanyards may be a good idea if you will be\u00a0pressed for time. This way security can easily recognize them as someone who belongs on set. Additionally, uniforms are another way to identify your crew, provided they adhere with the dress code.<\/p>\n<h3>Interview Do\u2019s and Don\u2019t\u2019s<\/h3>\n<p>As with any celebrity, there are going to be questions you may be burning to ask, but shouldn\u2019t. Pre-approving your questions with the Palace\/VIP representative can help avoid any\u00a0awkward queries.<br \/>\n<img loading=\"lazy\" class=\"aligncenter size-full wp-image-1068\" src=\"https:\/\/d9pfvpeevxz0y.cloudfront.net\/blog\/wp-content\/uploads\/2018\/01\/Sprout_Video_VIP_Article3.jpg\" alt=\"Sprout_Video_VIP_Article3\" width=\"1600\" height=\"1069\" srcset=\"https:\/\/d9pfvpeevxz0y.cloudfront.net\/blog\/wp-content\/uploads\/2018\/01\/Sprout_Video_VIP_Article3.jpg 1600w, https:\/\/d9pfvpeevxz0y.cloudfront.net\/blog\/wp-content\/uploads\/2018\/01\/Sprout_Video_VIP_Article3-800x535.jpg 800w, https:\/\/d9pfvpeevxz0y.cloudfront.net\/blog\/wp-content\/uploads\/2018\/01\/Sprout_Video_VIP_Article3-768x513.jpg 768w, https:\/\/d9pfvpeevxz0y.cloudfront.net\/blog\/wp-content\/uploads\/2018\/01\/Sprout_Video_VIP_Article3-1200x802.jpg 1200w\" sizes=\"(max-width: 1600px) 100vw, 1600px\" \/><br \/>\nFor\u00a0example, we double-checked with the\u00a0Palace to make sure it\u00a0was acceptable to ask\u00a0Prince William about\u00a0Prince Harry\u2019s recent\u00a0engagement. This\u00a0discussion needs to take\u00a0place no matter what VIP\u00a0you have attending to\u00a0make the day run\u00a0smoothly.<\/p>\n<p>Read this guide for <a href=\"https:\/\/sproutvideo.com\/blog\/ensuring-a-great-video-interview.html\" target=\"_blank\" rel=\"noopener noreferrer\">ensuring a great video interview<\/a> if you need additional pointers.<\/p>\n<h3>Streamline Your Post-Production<\/h3>\n<p>After a high-profile shoot, everyone involved will want to share that they were involved. This will probably include your company\u2019s social medias. We had to get\u00a0approval from our charity partner in addition to the Palace before we could release anything. Having a communication protocol in place helped make this\u00a0process quicker. This benefit was really two-fold. It not only streamlined our social shares, but we were also able to produce \u2018official\u2019 edits much quicker.<\/p>\n<h3>There you have it! Your tips for success:<\/h3>\n<ol>\n<li>Delegate Your Tasks<\/li>\n<li>Communication<\/li>\n<li>Plan Ahead<\/li>\n<li>Check the Dress Code<\/li>\n<li>Logistics\/Security<\/li>\n<li>Interview Style<\/li>\n<li>Streamline Editing<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n<p>In short, most of this is no different from how you would go about any other shoot. As mentioned in the video above, you treat your talent (in this case, Prince William and company) respectfully, just as you would any other talent.<\/p>\n<p>You will want to brainstorm any possible malfunctions (Murphy\u2019s Law) and plan accordingly, just like a normal shoot. Check the dress code, check your interview questions, and check your photo\/video releases. Logistics may be a bit more tricky than usual but, with open communication, you should know exactly what to expect in terms of security.<\/p>\n<p>You now have everything you need to put on a successful film shoot with a Royal, celebrity, politician, or other VIP!<\/p>\n<hr \/>\n<p>You can <a href=\"https:\/\/boldcontentvideo.com\/project\/calm-best-man\/\" target=\"_blank\" rel=\"noopener noreferrer\">learn more about the #BestManProject here<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p><span class=\"rt-reading-time\" style=\"display: block;\"><span class=\"rt-label rt-prefix\"><\/span> <span class=\"rt-time\">6<\/span> <span class=\"rt-label rt-postfix\">MIN TO READ<\/span><\/span> In this guest post from Bold Content Video, learn exactly how to\u00a0work with a VIP on set, and the important considerations you&#8217;ll need to keep in mind. How would you handle a film shoot featuring a member of the British Royal Family? We at Bold Content Video have recently wrapped a project doing just\u00a0that. In fact, our set was packed&#8230;<\/p>\n","protected":false},"author":19,"featured_media":4489,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_eb_attr":""},"categories":[26,41],"tags":[23],"feature":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v18.3 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Handle a Royal VIP On Set | SproutVideo<\/title>\n<meta name=\"description\" content=\"Would you know what to do when filming with a celebrity or similar VIP? 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